Your Planning Partner

Partial Wedding Planning

Professional wedding planning support for couples who want to be involved in the process but need support in areas such as vendor contract negotiations and coordination with vendors.
The Perfect Planning Partnership

Let’s Plan Your Dream Wedding Together

Our partial planning service provides expert guidance on vendor negotiations, timeline management, and vendor coordination during the final 4-6 months before your event, ensuring a seamless celebration while keeping you involved in every decision.

Expert Guidance & Support

We serve as your trusted partners in vendor negotiations and coordination, event timelines, and managing every detail.

Cultural Expertise

We specialize in Sikh weddings, ensuring every cherished tradition is honored beautifully and accurately.

This service is perfect for couples who want:
  • To stay involved in their wedding planning but need expert guidance on complex logistics and vendor negotiations
  • Professional support during the final 4-6 months to ensure everything comes together seamlessly without the overwhelm
  • An experienced wedding planner who understands cultural traditions and can help you coordinate all the moving parts
Get Started Today
How It Works

Our Process To Bring Your Wedding Vision Together

Understanding Your Story and Planning Needs

We start off by getting to know you and understanding your wedding planning journey so far! We love hearing about all the progress you’ve made and then identifying exactly how we can step in to support you and make the rest of your planning smooth and low-stress. In our initial planning meetings, we’ll dive into:
  • How you met and what makes your relationship special
  • Cultural traditions and family customs that require careful attention
  • What you’ve already planned and booked, and what you need support for
  • Your current vendor relationships and contract concerns you might have
  • Your vision for the final months leading up to your big day
Schedule Your Consultation

Vendor Negotiations and Coordination

This phase is all about us helping you with vendors. We’ll help you negotiate better contract terms and meet with your vendors to communicate logistics and what you need from them. Here’s how we help:
  • Contract review and negotiation with vendors
  • Custom document listing your tasks and itinerary
  • Online meetings and coordination with vendors
  • Cultural vendor requirements expertly handled
  • Acting as your advocate in all vendor relationships and communications
Get Expert Vendor Support

Bringing All the Details Together

Here’s where we really showcase our organizational expertise! All those vendor meetings and planning decisions now get transformed into a detailed timeline and coordination plan that ensures nothing gets missed and everything runs seamlessly.

Here’s where the real coordination magic happens:

  • Creating a detailed master timeline that keeps everything flowing perfectly
  • Custom planning documents with all vendor information, tasks, and schedules
  • Coordinating with ALL your vendors to ensure everyone’s on the same page
  • Overseeing all the details and logistics
  • Site visits to finalize all venue-specific requirements
Let’s Get Started

The Big Day!

The big day has finally arrived, and we’re ready to make it as memorable and stress-free for you as possible!

Here’s what we do:

  • We arrive early to manage all setup and vendor coordination
  • We manage the event schedule and assist guests with our lead coordinator and 2-3 co-coordinators
  • We keep you hydrated, fed, and glowing throughout the day
  • Emergency bridal kit ready for any touch-ups you might need
  • We ensure that all cultural traditions and expectations are followed appropriately
Our Packages

Our Partial Wedding Planning Packages

Package

Wedding

Reception

Wedding + Reception

Pre-Wedding Event + Wedding + Reception

When Do We Start?

4-6 months prior to event

4-6 months prior to event

4-6 months prior to events

4-6 months prior to events

Number of Events

1

1

2

3

Discuss Vision/Design of Your Event

Vendor Contract Negotiation & Consultation

Multiple Site Visits

Lead + Co-coordinators

1 lead & 2 co-coordinators

1 lead & 2 co-coordinators

1 lead & 3 co-coordinators

1 lead & 3 co-coordinators

Vendor Coordination

10 online meetings

10 online meetings

12 online meetings

12 online meetings

Day-Of Event Coordination

6 hours (flexible)

6 hours (flexible)

12 hours (flexible)

18 hours (flexible)

Timeline Management

Unlimited Phone Calls/Texts/Emails

Bride & Groom Care (Food, water, etc)

Photography Coordination

Overseeing Setup & Decoration

Guest Assistance

Primary Point of Contact

Emergency Bridal Kit

–

Milni Ceremony Guidance (for Sikh weddings)

–

Darbar Hall Coordination (for Sikh weddings)

–

Get Marriage License Signed By Priest

–

Entrances & DJ/MC Coordination

–

Valet/Shuttle Guidance

Cost

$6,500*

$6,500*

$8,500*

$9,500*
*Prices subject to change based on guest count and travel fees.
Start Planning Your Dream Wedding
FAQ

Frequently asked questions

Here are the most frequently asked questions about the partial wedding planning service that we offer.

Partial wedding planning is perfect for couples who have already started their planning process but would like professional guidance for specific areas. We start working with you 4-6 months prior to your event, and our list of responsibilities include (but aren’t limited to) vendor contract negotiation, setting up client tasks and schedules, and having online meetings with your vendors to set up and coordinate details.

Full wedding planning takes it one big step further, being that it’s our most comprehensive service. It’s designed for couples who want complete support from the very beginning of their wedding journey. The key differences between this and partial planning is that we’ll do research and book vendors on your behalf and will be even more involved in working with your various vendors.

Both services include month-of coordination with our experienced team, unlimited communication with us, and logistics and timeline management.

At Events By Navi, partial wedding planning starts at $6,500 and goes up to $9,500 depending on how many events you’d like us to plan.

If you are interested in partial wedding planning, we require this service to be booked at least 4-6 months before your event.

Our availability for 2025 is currently limited, and we’ve already started booking for 2026 and 2027. So the earlier you reach out for a consultation, the better!

We’re totally transparent about all costs upfront so that there are never any surprises. Here is our list of additional fees:

  • Venue research fee: $350
  • Travel fee: $1/mile from Rodeo, CA and a flat rate of $350 for areas 1 hour out of the region
  • Hotel & transportation: Required if the location is greater than 3 hours away, and will be paid for by the client
  • Early morning fee: $150/hour (planning/coordination before 8 AM)
  • Late night fee: $150/hour (planning/coordination after 9 PM)
  • Guest counts over 400 require a 4th coordinator at $550
  • Any additional hours are charged at $75/hour per coordinator
    • Standard hours are 8 AM – 2 PM on the wedding day and 4 PM – 9 PM for the reception or jaggo

Yes! We are available to travel wherever your dream celebration takes you. We bring our energy and expertise to whichever state or country we go.
For locations further than 3 hours away from the Bay Area, we require that you book transportation and lodging for us.

We understand that circumstances change, and you may need to adjust your event date. If this scenario arises, we will honor your deposit for use on a future date. All deposits are non-refundable.

Other Signature Planning Services

Tailored Support For Every Celebration

Full-Service Wedding Planning

Full-service wedding planning covering every detail from initial vision to the big day.

Day-of Wedding Coordination

Day-of support handling all logistics coordination and vendor communication.

Month-of Planning & Coordination

Full month-of coordination perfecting logistics and confirming all vendor details.